project is made possible by funding received through the ARPA Grant.”
Eligibility Requirements for Families and
Tuition assistance –
Scholarships may be available to families who meet the following eligibility
- Children between the
ages of 6 weeks – 8 years. ·
- Children enrolled in a
licensed childcare center or licensed in-home setting.
- Parents must be either
working, attending school, searching for employment, or caregiver is
incapacitated and unable to work or attend school, yet unable to care for the
well-being of the child.
- Families must show a
financial need and fall within the set income guidelines. ·
- Families must be
impacted from COVID due to inability to work, care for a loved one, reduced
Child Care Subsidy Application and Determination
Tuition Assistance – Use of the ARPA Scholarship
- Complete all sections of
the Program’s tuition assistance application form
three most recent paystubs for each working adult in the household
- When a family has no
income to document, that family must submit a signed statement declaring that
they have no income.
It is expected that
families with no documentable forms of income should be referred to local
public assistance programs such as ADC, the Child Care Subsidy and SNAP to
access other services the family may need.
could be assisted in making such applications by the Program. Tuition
assistance is determined based on the family’s monthly gross income (income before taxes, insurance, and
any other deductions are subtracted), which includes both earned income (e.g.wages,
which must be verified by paystubs) and unearned income (e.g. child support, Social
Security payments, Unemployment Insurance). The family income is then compared to the
total number of household members (dependent
care—typically parents and their children). If
there are two parents in the family, both parents must be participating in one of the
activities listed above.
Income must be at or below 250% of the Federal Poverty Guideline
based on family size. Household members include all people living in the
household, related or not (such as grandparents, other relatives, or friends)
who share income and expenses. The applicant must include themselves and all
children who live with them. Households do not include other people who are
economically independent, such as a roommate.
There may exceptions to these guidelines for tuition assistance
due to unforeseen circumstances creating a severe hardship to the family.
Exceptions must be documented.
Tuition Assistance Processing Guidelines
- Families will receive a
copy of an application from the qualifying Program to complete and return to
written communication will be shared with the parent/guardian explaining the
decision regarding receipt or denial of tuition assistance, and if approved,
will include the amount to be covered by the ARPA Scholarship Fund, and
effective dates for coverage. A copy of this communication will be kept on file
with the childcare program.
the number of eligible families is larger than funds available, the Program
will track the child’s age and months on a wait list. This information will be
reviewed on a periodic basis through an evaluation process of the ARPA
Scholarship Fund is intended to meet the needs of care for families that have
been impacted by COVID 19. Children should be enrolled on a full-time basis or
attending the Program due to a need for care that extends beyond the hours
provided by a publicly funded program (i.e. wrapping hours around Head Start or
Public Preschool). Drop in or back-up care is defined as care that is used
intermittently when the primary program the child attends is not available.
Tuition assistance cannot be used for drop-in or back-up childcare.
Tuition assistance is to be awarded based on an enrollment status,
not specific to attendance only. For consistency in application across all
programs, if a child is not in attendance for five consecutive days and the
family is unreachable after a minimum of three attempts, Programs may opt to
cancel the assistance to the family. If the participating community is aware of
legitimate extenuating circumstances (such as a family or provider needing to
quarantine due to COVID-19 exposure or infection), community leads can make
individual decisions about when it is appropriate to extend this attendance